The Happy Hour

Privacy & your data

Plain version: we collect what we need to run the guest list and take payment, we keep it for as long as that takes, and you can ask us to delete it. The detail is below.

When you apply for an event, you give us:

  • Your name, email address and phone number — to identify you on the door list and to send you your ticket.
  • Your age and gender — the room is balanced by gender and the event has an age band, so both affect whether we can seat you.
  • Instagram or LinkedIn, if you give them — optional, and used only to verify that applicants are real people. Leave them blank and your application is still valid.

Our systems also record, automatically:

  • The IP address and browser your application arrived from, to stop automated abuse of the booking form.
  • A log of the requests you make to us — which page, when, and whether it worked. We never log the contents of a form.

We do not see or store your card number. Payment happens on Stripe’s own checkout page; we receive only the card brand, its last four digits, the issuing country and a receipt link.

Your name, contact details, age and gender are needed to perform the contract you enter when you buy a ticket — without them there is no ticket. The social handles are optional and rest on your consent, which you can withdraw by asking us to remove them. The abuse-prevention logs rest on our legitimate interest in not having the booking form scripted against us. Payment records are kept because tax and accounting rules require it.

Three processors, each doing one job: Stripe takes the payment, Resend delivers our emails, and Supabase hosts the database. Nobody else. We do not sell your details, we do not share them with other guests, and we do not use them to advertise anything that isn’t our own events.

Your name and ticket code appear on the door list, which is visible to the staff working the entrance. That list deliberately contains no phone numbers, email addresses or notes.

  • Your application and ticket — while the event is upcoming and afterwards as part of our records.
  • Payment records — kept as long as tax and accounting rules require, and they cannot be deleted on request.
  • Request logs — 90 days.
  • Email delivery records — 1 year.
  • Raw payment-provider data — 180 days, then discarded.

These are enforced by a scheduled job, not by someone remembering.

You can ask us for a copy of what we hold about you, ask us to correct it, or ask us to erase it. Write to team@thehappyhour.in from the address you applied with and we’ll act within 30 days.

One honest limit on erasure: if you have paid for a ticket, we must keep the financial record. What we do in that case is erase you from it — your name, email, phone, social handles, notes and IP are overwritten, and what remains is a transaction that no longer identifies anybody. Everything else goes.

If you are in the UAE, the Data Office is the authority you may complain to. If you are in the EU or UK, your local data protection authority is.

The public site sets none. No analytics, no advertising pixels, no third-party trackers. Our staff dashboard sets a single sign-in cookie, which only exists for people who work here.

If this notice changes in a way that affects guests who have already applied, we will email them rather than quietly editing this page.

Questions about any of this: team@thehappyhour.in

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